Any hidden comments or revisions in these documents could then possibly be used as evidence.
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To protect any sensitive information from accidentally being made public, Information Technology Services recommends that you get into the habit of removing this information before distributing final electronic copies of your documents. There are some simple ways to do this, as described below.
Microsoft Word Perform the following steps each time you plan to distribute a final electronic copy of a Word document:. Examples of hidden or personal information that are stored in Office documents include: Tracked changes, comments, annotations, and versions, even if not displayed Hidden text or data cells Presentation notes Previously deleted text Name of author and person who last modified the file To protect any sensitive information from accidentally being made public, Information Technology Services recommends that you get into the habit of removing this information before distributing final electronic copies of your documents.
Then select where you want to save the file, type a name in the File Name box and click Save. The system will search for items that pertain to the categories you selected. If it finds any items, you will be prompted to remove them.
Change the author name for documents
For each change, click Accept or Reject. Enter your comment.
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TIPs You can jump directly from one edit or comment to the next by clicking the Next and Previous toolbar icons. To show or hide the Reviewing Pane,click the Reviewing Pane toolbar icon. You can send email or an instant message to the author of a selected comment or edit by clicking a toolbar icon.
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To alter the Track Changes preferences, Figure 3. Related Resources Store Articles Blogs. Account Sign In.